Prominent personal developer Tim Ferriss said, “Focus on being productive instead of busy.”. It is not a mystery, but still, not everyone is equally productive. On the contrary, most people feel that they can be more yielding than they are. There are many things that can be learned from successful people that can increase your productivity, and the best part is there is no need for any major change in your daily schedule to be able to do so. It’s all about making small changes in your habits doing which will provide you great results eventually.
Habit of Most Productive People that You Can Incorporate
While productive people have various habits that make them productive as well as successful, which will differ from person to person but a few universal habits can be incorporated by everyone which will help them to be more productive. That habit is:
As management guru, Mr. Peter Drucker once said: “Until we can manage time, we can manage nothing else.” Prioritizing is essential to manage time, and one thing productive people do better than others is prioritizing. In simple words, they are good at sorting important work and getting it done first. Getting through the clutter helps in many aspects. Firstly, picking up important task early gives you more time to do that task. Secondly, because of that, the finished product is often of superior quality. It’s easier said than done. Saying one should prioritize task to be productive is like saying open a retail store to sell products.Isn’t it? But the million dollar question is HOW? How to prioritize your work and eventually become more productive?
How to prioritize?
Prioritizing is the most significant hurdle that is faced by managers in organizations worldwide. And the task gets even more complicated when every other work is marked as important by your senior or any other person, or there is just too much work. To help with this following steps can be followed:
- Pen down all the tasks: Note down all the tasks that you have on hand, and that has to be completed in the day and make a list. The order is of least importance at this point. The point is to get the tasks out of your head and onto the paper so that you can think more clearly.
- Sort urgent tasks: Now that every task is noted it’s easier to figure out what’s more important than others and what requires more of your attention.Don’t Confuse urgent with important. There will be urgent tasks which will require your immediate attention as well as tasks which are important but not a priority at that point. Also, you need to look out for tasks that other people are dependent on for there work. As these tasks can hamper the performance of various people.
- Break the whole task in batches: Once you have set the order in which you will do the tasks you should break the task into small and manageable batches, as the old saying says “A single stick breaks easily, but the bundle is difficult to break”, as a task if seen as a whole can look very tedious. So, to speed things up to break the task into small batches and work on one batch at a time. Doing this will enable you to retain your focus for much longer and will have a sense of accomplishment after completion of every batch, which will motivate you to keep going.
- Allot time to every task: When you are doing a task, it’s easy to get lost in it and lose track of time. Ending up spending more time than you should. So it’s critical to make specific deadlines for a specific task which will help you keep on track and save your precious time for other tasks.
- Be realistic: While making a list of things to be done you should keep in mind your speed, ability and time that the task will take. Don’t set unrealistic goals that will only lead to disappointment.
- Be flexible: In the corporate world, priorities can change anytime. So, you need to be flexible for any changes in the priority of tasks that might occur.
The key is Consistency
Don’t expect wonders from the word GO. Prioritizing and productivity go hand in hand, and it will take time to get used to prioritizing your work effectively and efficiently. Your goal should be to able to prioritize your day’s task. That’s it! Take each day as it comes. Focus on one day at a time, and you will see that you are improving the game of prioritizing your tasks.
So, the key is to consistently follow the above-discussed points and eventually they will help you in becoming more productive and effective.